AI-Powered Appointment Scheduler Chatbot

This template creates a fully automated AI-powered chatbot that schedules appointments directly via Microsoft Outlook using GPT-4, LangChain, and n8n. It can interact with website visitors in real-time, intelligently gather availability, confirm times, collect project details, and create Teams meetings without double-booking. It’s designed to act as a professional executive assistant, representing your business with a friendly, human-like tone while ensuring every booking follows your business rules.

Perfect for consultancies, agencies, and service providers who want a seamless, branded AI chat experience that not only talks to leads but books them straight into the founder’s calendar.

Features

• 🤖 GPT-4 AI Chatbot — Handles natural conversations with potential clients and understands intent, context, and required details.
• 📅 Live Calendar Checking — Fetches real-time availability from Microsoft Outlook for the next 14 days, ensuring no double-booking.
• 🕗 Business Hour Rules — Automatically restricts bookings to UK business hours (08:00–18:00, Monday–Friday).
• 🏢 Teams Meeting Creation — Instantly creates 30-minute online meetings via Microsoft Graph API with Teams links.
• 📨 Fallback Human Handoff — Sends detailed enquiry emails to your team when the user isn’t ready to book.
• 🌍 Timezone Awareness — Adjusts scheduling based on customer’s timezone while maintaining UK time as the anchor.
• 🔐 Secure Integration — Uses Microsoft OAuth2 for authenticated Outlook API calls.
• 🎨 Custom Branding — Includes instructions, placeholders, and sticky notes for easy branding and widget integration on your website.
• 🧠 Conversation Memory — Remembers context across multiple messages in a session for smoother, natural conversations.
• 🧩 Easy Customisation — Modify business hours, email templates, and chatbot persona directly in n8n without coding.