AI Meeting Task & Scheduling Assistant

This workflow automates meeting follow-up by turning transcripts into actionable tasks, notifying participants, and scheduling future calls. It integrates Fireflies.ai for transcript capture, OpenAI for AI-driven task extraction, Airtable for task management, Gmail for notifications, and Google Calendar for scheduling.

By using this template, you can eliminate manual note-taking and ensure tasks are never missed after meetings.

✨ Features

• 🔗 Webhook Integration – Captures completed meeting events directly from Fireflies.ai.
• 📝 Transcript Processing with AI – Summarizes discussions, identifies tasks, and extracts key action items using OpenAI.
• ✅ Task Management – Creates structured tasks in Airtable with due dates, priorities, and project references.
• 📧 Automated Notifications – Sends personalized emails to clients with their specific tasks and meeting summaries.
• 📅 Smart Scheduling – Creates Google Calendar events when follow-up calls are mentioned.
• ⚡ Customizable Setup – Replace API keys and account connections for Fireflies, OpenAI, Airtable, Gmail, and Google Calendar.
• 🎥 Setup Guidance – Includes documentation and a 10-minute setup video for quick onboarding.