AI Calendar & Notion Task Manager - n8n Automation Template

This template combines the power of AI-driven conversation with Google Calendar and Notion Task Management, enabling you to manage schedules and tasks through natural language commands. A central AI agent receives chat input and intelligently routes requests to the appropriate sub-agents:

• Google Calendar Agent for scheduling and checking availability
• Notion Task Agent for creating and managing tasks

The workflow ensures structured conversations, keeps context with memory buffers, and confirms details with users before creating tasks or events.

Key Features

• 🤖 AI Routing Agent – Decides whether the request is about tasks or calendar events and forwards it to the right sub-agent.
• 📆 Google Calendar Integration – Create, draft, and schedule events with availability checks to avoid conflicts.
• ✅ Approval Workflow – Drafts are shown to users before creating tasks or calendar events.
• 📝 Notion Task Management – Capture tasks with title, description, and priority directly in Notion.
• 🔄 Memory Handling – Maintains conversation context across interactions (e.g., continuing a scheduling conversation).
• 🌐 Webhook & Chat Triggers – Receive input from external chat apps or APIs seamlessly.
• 🔐 Credential-based Authentication – Secure connections to Google Calendar and Notion APIs.
• 🧩 Modular Design – Sub-agents (Task Agent, Calendar Agent) can be split into separate workflows for better scalability.

Possible Use Cases

• Ask: “Schedule a meeting with the design team on Friday at 3pm” → Creates a Google Calendar event.
• Ask: “Add a task: Finish product roadmap, urgent priority” → Creates a structured task in Notion.
• Ask: “What’s my availability tomorrow morning?” → AI checks Google Calendar and responds with free/busy slots.
• Ask: “Draft a task for reviewing the sales report” → Agent asks for missing details before creating the task.